User Needs in UX: Frameworks and Examples

Product success hinges on understanding user needs. Studies show that 32% of customers stop doing business with a brand they love after just one bad experience. 

That shows how crucial it is to understand what users actually need, not just what we assume they want. 

To help you better understand end-user needs, we’ll explore what they are and how you can turn them into experiences that people trust. 

Let’s get started.

What are user needs?

User needs are the essential requirements people have when interacting with a product. They aren’t about fancy features or aesthetics, but about solving problems, removing pain points, and making everyday tasks easier. 

Research also shows that companies that focus on what their consumers need are 60% more profitable than those that don’t. This shows that meeting user needs is about building sustainable success. 

At the end of the day, users don’t care about what your product can do; they care about what it can solve for them. 

As Dave Ulmer once put it,

Why it is important to know your users’ needs

Designing without understanding user needs is like building a house without knowing who will live in it. You might get something that looks good, but it won’t truly serve its purpose. When you focus on needs, you’re solving real problems. 

✅ Benefit 1: Better usability

Products built around user needs feel natural to use. They also make navigation intuitive, and tasks are completed without frustration. This reduces the learning curve for new users and increases adoption rates. 

In simple terms, when you meet customer needs, you remove friction and help people achieve their goals smoothly. 

✅ Benefit 2: Lower costs and less rework

Ignoring user needs often leads to expensive redesigns later. Every round of change you go through drains your resources and delays launches. By defining needs early, teams avoid guesswork and prevent mistakes. 

This saves money and speeds up development cycles. 

✅ Benefit 3: Stronger connection with users

If you’re good at what you do, meeting user needs builds trust and loyalty. People tend to stick with products that consistently help them solve their problems. 

As a matter of fact, a good experience equals returning customers, positive word-of-mouth, and long-term customer relationships. 

Across UX forums, professionals stress that business-first thinking leads to fragile products. Most agree that the safer path is aligning business outcomes with user success.

User needs vs. design inputs

Remember, user needs and design inputs are not the same. 

User needs describe what the user is trying to achieve, like booking a doctor’s appointment quickly.

On the other hand, design inputs describe how the product will achieve it, such as a calendar integration or reminder notifications. Needs come first, inputs follow. 

To find if these statements hold value, we looked at how UX professionals talk about it in the UX Design subreddit. Interestingly, most agree that solving real user problems is the only stable way to meet business targets. 

How to write user need statements? 

So, what are user need statements? They are basically a written form of what the users want from a product or service. One of the best ways to structure these statements is by following the User – Need – Goal framework. 

1. User: Identify who the person is (for example, their role, situation, or context).
2. Need: Define what they require to complete a task or solve a challenge.
3. Goal: Explain why they need it and what outcome they want to achieve.

Follow these three steps to shift your focus from “what should we build?” to “what does the user need us to solve?”. 

Even such a minor change in working can make a big difference in the way you make design decisions. It’s because it keeps everything rooted in real problems instead of assuming what the users may need. 

Steve Jobs captured this reality well when he said, 

User needs examples

To make the concept of user need statements much easier to grasp, you might need a few examples.

One thing to remember is that a well-written statement doesn’t just describe the person; it shows the problem and the outcome they’re looking for. 

Here are a few examples of user needs that you can turn into statements: 

👉 Commuters’ need: Access to real-time train updates to plan daily travel without unexpected delays. (Context: Transport apps and mobility solutions)

👉 Small business owners’ need: A quick way to track expenses that keeps cash flow under control. (Context: Accounting and finance software)

👉 Patients’ need: An easy online system for booking appointments to avoid long wait times at clinics. (Context: Healthcare platforms and scheduling systems)

👉 Students’ need: Offline availability of course materials that ensures studying isn’t interrupted by poor internet. (Context: E-learning and digital education tools)

👉 Parents’ need: Reliable alerts about a child’s activity to feel reassured about safety while using apps. (Context: Family safety or parental control apps)

Each of these needs can be turned into a focused user need statement.

Steps in the user needs analysis

You cannot just guess or assume what the user needs. That’s why researchers use user needs analysis to uncover what people expect from your product.

If you’re wondering what that is, follow our step-by-step guide, and you’ll know exactly what to do. 

📍Step 1: Define your objective clearly

Every analysis should start with one simple question: What do we want to learn?”

If you can’t answer that in a single sentence, you’re already on shaky ground. Teams that skip this step usually drown in data that looks interesting but doesn’t solve anything. 

So, define why you’re doing this analysis and keep it simple. 

Write down something like: “We want to understand how people track expenses in our app.” 

That’s enough as it is. Don’t overcomplicate it with buzzwords, which a lot of companies do. The fancier the wording, the harder it is to stay focused. 

📍Step 2: Develop personas to understand user needs

Once the goal is clear, it’s time to identify the exact users or audience for whom you’re creating the product. Interestingly, even if you target a specific audience, there are still users who’ll differ from others.

A beginner and a power user face completely different problems, even when using the same product. This is where personas come in handy. 

A persona is not a fake profile, but a simple way to group people with shared traits. This way, you don’t treat everyone the same.

One thing that usually goes wrong during this step is that teams lean too heavily on one group. If you only talk to advanced users, you’ll miss the frustrations that new users experience. So, make sure to balance your personas. 

📍Step 3: Choose the right research approach

This next step is about choosing how you’ll learn from your users. There are many research methods out there, but two stand out as the most useful for needs analysis: 

1. User Interviews: In this approach, you sit with users (either in person or online) and ask them open-ended questions. Instead of asking “Do you like this feature?”, you’d ask “What do you usually do when you face this problem?” This lets people share stories, not just quick answers 
2. Jobs-to-Be-Done (JTBD) framework: Rather than focusing on the need the user is trying to fulfill. Someone doesn’t just “want an umbrella”; they want to stay dry while walking to work. By framing things around the user’s real goal, you can uncover deeper needs and avoid getting stuck on surface-level product features.

You don’t need to pick just one. Many teams use both together: interviews for depth, JTBD to structure what they hear.

As highlighted in Think Like a UX Researcher, “If you think user research is expensive, you should look at the cost of building the wrong thing.” This is exactly why interviews and frameworks like JTBD are worth the effort. 

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📍Step 4: Collect honest data from users

After researching and aligning your objectives, review the interviews again to ensure you have a clear understanding. The biggest challenge here isn’t finding people, it’s resisting the urge to guide them.

One common challenge is knowing how to clarify user needs in conversation without using leading questions. Instead of “This feature is confusing, right?”, ask, “Can you walk me through what you do here?” and let them tell the story.

When people share, write down their exact words. Don’t “clean them up.” Phrases like “I feel stuck every time I open settings” are gold. They show the emotion and the context. 

📍Step 5: Make sense of the notes

If your notes start to feel overwhelming after a few interviews, it’s normal. All you need to focus on here is organizing those notes.

Start by putting all your notes in one place. This could be a spreadsheet, a shared document, or even sticky notes on a whiteboard. The format doesn’t matter as much as consistency. Then, start looking for patterns.

Ask yourself: 

👉 Do several users mention the same frustration?

👉 Are there recurring needs that apply to different groups of users?

👉 Are there unique cases that are important but only mentioned by a few?

📍Step 6: Write user need statements that stay neutral

Here, you’ll be turning raw notes into actionable insights. The most reliable way to do so is through the User – Need – Goal framework, which we’ve discussed before as well. 

A quick overview: start by naming the user, then describe the need, and finally, the goal they want to achieve. 

One of the biggest mistakes teams make here is mixing needs with solutions. These solutions usually come after the user needs statement in the form of a design statement.

A design statement takes the same need but frames it as guidance for the design team.

📍Step 7: Prioritize what matters most

At this point, you’ll likely have dozens of need statements. Not all of them are equal. Some are essential, while others are nice to have. If you treat them all the same, you’ll stretch your team too thin.

The easiest way out is to ask three basic questions: 

👉 How many users mentioned this?

👉 How painful is it if left unsolved?

👉 Does fixing it align with our current goals?

If a need scores high on all three, it should rise to the top. 

📍Step 8: Validate before moving on

Finally, verify that you have accurately understood your users. Take your need statements and bring them back to the people you interviewed, and ask them if this is what they’ve been experiencing.

If they nod and add more details, you’re on the right track. However, if they look confused, go back and refine it more.

It’s highly recommended to follow through with this step. A few short conversations at this stage can save months of wasted development later.

Hierarchy of user needs

Source

Not all user needs carry the same weight. Some are basic and must be met before others can even matter. A useful way to think about this is through the hierarchy, often visualized as a pyramid. 

This pyramid acts as a user needs model. Just like Maslow’s hierarchy of human needs, you have to cover the essentials first before moving up to high-level expectations. 

Here’s how it works: 

1. Functional (the foundation)

At the base of the pyramid is functionality. It means a product must work. If an app crashes or a form doesn’t submit, nothing else matters. 

Functional needs are the minimum requirement. Until this layer is solid, users won’t care about design, usability, or enjoyment.

2. Reliable (consistency and trust)

Once a product works, it needs to work consistently. Reliability means the product behaves the same way every time, without unexpected failures. 

3. Usable (ease of use)

After functionality and reliability are in place, usability takes the spotlight. This is where the product needs to feel intuitive and simple to use. 

Clear navigation, logical layouts, and reduced friction make a product usable. If users have to fight the interface, even a reliable product will be abandoned.

4. Pleasurable (delight and emotional connection)

At the top of the pyramid is pleasure. This is when a product not only works and feels easy to use, but also brings joy. 

It could be through thoughtful UX design, helpful micro-interactions, or a smooth experience that feels effortless. Products that reach this stage build emotional loyalty among users, as they don’t just use them; they love them. 

What is user needs mapping?

Source

User needs mapping is a structured way of visualizing what your users truly need and how those needs connect to your product or service. 

Instead of keeping research data scattered in notes, interviews, or spreadsheets, mapping turns into a clear picture that teams can act on. It is a bridge between what users expect and how your design thinking is molded. 

You’d be surprised to know that 42% of startups fail because they misread market demand. In other words, they didn’t understand what people actually needed and ended up losing all their investment. 

Steps to create a user needs map

Here’s how you can create a user needs map for your product or service: 

1. Gather real insights: Start with user research methods such as interviews, surveys, usability tests, or frameworks like JTBD. Here, you need to collect the exact words users use when describing their struggles or goals. 
2. Group needs into themes: Take all the messy input and cluster similar needs together. For instance, “I can’t find what I need on the site” and “navigation feels confusing” can go under Findability. This helps you see patterns rather than isolated complaints. 
3. Prioritize by impact: Place high-impact needs closer to the center of the map to identify which needs require immediate attention. 
4. Connect needs to solutions: For each cluster, start linking potential design inputs or product features. If the need is “quick checkout,” the solution might be “one-click payment.” 
5. Share and refine: Share the map with your team, revisit it after new research, and refine it as user behavior changes. 

Metrics to align product roadmap with user needs

Building a roadmap is about making sure every step forward reflects what users care about most. That’s why the right metrics matter. They act like checkpoints to confirm you’re moving in sync with your users.

So, if you’re wondering which metrics help align a product roadmap with user needs, here are the ones you should know: 

💡 Customer satisfaction (CSAT) and net promoter score (NPS)

Source

Both give you a quick pulse on how users feel. CSAT asks users to rate their satisfaction after an interaction, while NPS measures loyalty by asking how likely they are to recommend your product. 

Studies also show that companies with high NPS scores grow revenue more than twice as fast as their competitors. If scores drop, that’s a sign your roadmap isn’t aligned with real needs. 

💡 Task success rate

This measures how often users complete what they set out to do.

💡 Feature usage data

Numbers don’t lie. If a feature you spent months building barely gets touched, that’s a misalignment with user needs. On the flip side, if one feature is used heavily, it tells you where to double down. 

💡 Retention and churn rates

Retention indicates whether users find sufficient ongoing value to remain with you. High churn signals unmet needs.

💡 Time-to-Value (TTV)

This tracks how quickly users get from sign-up to achieving their first meaningful success. The faster they hit that milestone, the stronger the alignment with their needs.

If your TTV is long, you may need to prioritize roadmap items that simplify onboarding. At the end of the day, the question every team should ask is: How can we make sure a product is meeting the needs of a user? 

The answer lies in monitoring the right metrics.

User needs, accessibility, and inclusive design 

For designers, meeting user needs requires adjusting methods to make products work for every type of user, including those with disabilities.

Too often, teams design products and services for the “average” user, which unintentionally sidelines people whose needs don’t fit neatly into that mold. 

But what does adjusting your methods actually look like?

First, it means starting research in the right place. As Bryce Johnson, co-creator of the Xbox Adaptive Controller, emphasizes, inclusive user research begins with time spent in communities with disabilities. He said: 

By talking directly with people, watching how they interact with technology, and listening to frustrations, you replace assumptions with lived experiences. This shift changes everything about how you frame design problems.

Then you need to bake flexibility into your solutions. Traditional design often assumes there’s one best way to interact with a product. However, this one-size-fits-all approach leaves people behind. 

Finally, check your own bias. Every designer views the world through their own habits and limitations, and that’s normal. The adjustment comes in recognizing those blind spots and compensating for them. 

In practice, this means including users with disabilities throughout the design and testing process. The major reason why these inclusive products succeed is that they provide accessibility features for diverse user needs.

Summing up

As a takeaway, always ground your roadmap in real user insights, not assumptions. Talk to your users often, test your designs early, and keep refining based on what you learn.

Remember, the best products evolve alongside the people they serve. 

However, with products, you also need tools that can help you research the user needs associated with them. For that, UXtweak tops the list with tools such as live interviews, usability testing, and many more. 

Start using UXtweak today to find what your users truly need! 🍯

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